Salary on Hold Feature | Bharat Payroll

What Is the Salary on Hold Feature?

A “salary on hold” status indicates a temporary suspension of an employee’s salary payout for reasons specified by the employer, such as missed notice periods or pending verifications.

Bharat Payroll’s Salary on Hold feature ensures employers can handle these scenarios seamlessly, maintaining transparency and legal compliance throughout the process.

When is Salary on Hold Applied?

Underperformance

If an employee’s performance does not meet company standards after multiple attempts at improvement, a salary hold can act as a corrective step.

Unapproved Absence

Repeated absence without prior approval may lead to salary on hold, encouraging adherence to attendance policies.

Financial Limitations

Employers can apply temporary salary holds due to unforeseen financial limitations such as market downturns.

Legal or Disciplinary Action

In cases of misconduct or fraud, salary holds may apply as part of disciplinary or legal requirements.

Pending Documentation for New Hire

For new employees with pending documentation, salary can be placed on hold temporarily until completion.

Unserved Notice Period

Employees who don’t complete the agreed notice period may have their final payouts on hold.

Benefits of Bharat Payroll’s Salary on Hold Feature

Enhanced Legal Compliance

Ensures all salary holds meet legal standards, with clear documentation and automated statutory adjustments.

01

Full Transparency with Employees

Employees can view reasons for salary holds, fostering trust and clear communication regarding payroll holds.

02

Reduced Manual Work for Payroll Teams

Automating salary holds and releases, Bharat Payroll eliminates the need for manual tracking, ensuring accuracy and saving valuable time.

03

Seamless Payroll Integration

Salary hold and release data integrate directly with payroll and accounting, updating financial records in real-time.

04

Improved Employee Trust

Providing employees with visibility into their salary status increases transparency and fosters positive workplace relationships.

05

Customisable Options

Customise salary hold reasons to fit your organization's specific needs, from attendance issues to pending document verification.

06

Step-by-Step Guide to Managing Salary on Hold Feature

Initiating a Salary Hold

Log into the Bharat Payroll Admin Dashboard. Navigate to “Hold Salary Payout” under the Payroll settings. Choose the employee, select the hold reason (e.g., unapproved leave, incomplete documents), and add any remarks. Confirm to apply the salary hold. This is documented and accessible for both the HR team and the employee, ensuring full transparency.

01

Integrated Compliance with Statutory Requirements

Bharat Payroll automatically computes statutory deductions (such as PF, ESI, and income tax) even when salary is on hold, ensuring legal compliance without manual intervention. Once the salary is released, the system adjusts the payroll records, updating both current and held salaries as needed.

02

Releasing Held Salaries

Access the “Release Salary” function within Payroll. Select the employee, specify the hold month, and enter the reason for release. The held salary amount will then be added to the current payroll cycle, appearing under "Gross" in the employee’s payslip for clear visibility.

03

Employee Self-Service View

Employees can check the status of any salary hold directly from their self-service portal. Notifications provide real-time updates when salary holds are applied, released, or modified, fostering trust and transparency in payroll management.

04

Talk to an Expert!

Why Choose Bharat Payroll’s Salary on Hold Feature?

Real-Time Reporting and Insights

Access detailed reports on salary hold status, reasons, and trends, enabling data-driven HR decisions.

Flexible and Scalable

This feature is adaptable to companies of all sizes, supporting salary hold management across multiple teams and locations.

Accurate and Reliable

Automate salary holds and ensure payroll accuracy, reducing the risk of manual errors and ensuring employees’ trust.

User-Friendly Interface

Bharat Payroll’s Salary on Hold functionality is intuitive, with a streamlined process that simplifies salary management for HR teams and employees alike.

Total Compliance

From statutory deductions to employment law compliance, Bharat Payroll meets all legal requirements, providing peace of mind to employers.

Seamless Integration with Other Payroll Functions

Salary holds integrate directly with payroll, attendance, and other HR management features, allowing comprehensive employee management from a single platform.

Additional Resources by Bharat Payroll for Managing Salary and Payroll

Bharat Payroll offers comprehensive payroll solutions beyond salary on hold for added transparency and efficiency.

Payroll Processing Automation

Manage and automate payroll runs, ensuring accuracy and compliance every pay cycle.

Leave and Absence Tracking

Integrated leave management aligns with salary holds, giving HR teams a clear view of attendance issues.

Employee Self-Service Portal

Employees can access payslips, track attendance, and view salary hold information, promoting transparency.

HR Compliance Tools

Bharat Payroll helps you stay compliant with Indian labour laws including- PF, ESI, and income tax management.

Real-Time Analytics & Reporting

Insights from payroll statistics to help HR make data-driven decisions for better employee management.

Frequently Asked Questions

What is the Salary on Hold feature in Bharat Payroll?
The Salary on Hold feature in Bharat Payroll enables employers to temporarily suspend salary payouts for specific reasons, such as notice period requirements or underperformance. It ensures that holds are managed lawfully, efficiently, and transparently.
How can employees access information about their salary hold?
Employees can view hold details via their self-service portal, including reasons for the hold, status, and expected release date. Notifications provide real-time updates if any changes occur.
Can salary holds affect statutory deductions?
No, statutory deductions are calculated and applied as usual during salary holds. When the salary is released, the system processes the total amount, ensuring all deductions are compliant with regulations.
Can I customise the reasons for holding salaries?
Yes, Bharat Payroll allows you to customise hold reasons, ensuring that specific organisational policies are followed. This includes options for underperformance, absenteeism, incomplete documentation, or any other defined reason.
How does salary release work once the hold is lifted?
Administrators can release the salary once the hold conditions are settled and can be added to the employee’s next payroll cycle. Employees can view the updated salary on their payslips through HRMS.
Is the held salary visible on the employee’s payslip?
Yes, the released salary amount appears under the “Gross” section in the employee’s payslip, providing clear visibility and transparency.
What happens if there’s an error in applying a salary hold?
Bharat Payroll’s support team and system error logs assist HR teams in identifying and rectifying any discrepancies quickly to ensure payroll accuracy.
How do employees resolve issues related to salary on hold?
Employees can contact HR for clarification or submit documentation as required. The self-service portal also enables them to view all details and status changes.

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