SMTP

This settings allow you to send emails through an official company email ID, which is configured to route through the company’s mail server. SMTP is the protocol used for sending outbound emails.

To send emails via your company’s official email ID, you need to configure the SMTP settings in your email client (such as Outlook, Gmail, or any application that supports email functionality) or in your software system if you are sending automated emails.

Key SMTP Settings:

1. SMTP Server Address:

   • This is the mail server that will send the email.
   • Example: smtp.companydomain.com or smtp.mailserver.com.
   • The address is typically provided by your email hosting provider or IT department.

2. SMTP Port:

   • This is the port used to connect to the SMTP server.
     • Port 25: Traditionally used for SMTP, but often blocked by ISPs for security reasons.
     • Port 587: Recommended for sending email securely using STARTTLS.
     • Port 465: Used for SMTP over SSL (Secure Sockets Layer).
   • Port 587 is the most commonly used for secure communication.

3. SMTP Authentication:

   • Most SMTP servers require authentication (login) to ensure that only authorized users can send emails from the domain.
   • You will need the username (usually your full email address, e.g., username@company.com) and password.

4. Encryption Method:

   • STARTTLS (for Port 587): This method upgrades an unencrypted connection to an encrypted one.
   • SSL/TLS (for Port 465): This method encrypts the connection from the start.
   • Always use encryption to ensure your email credentials and data are securely transmitted.

5. Sender Email Address:

   • This is the "From" address that will be used for sending emails, typically your company email address (e.g., you@company.com).

6. Reply-To Email Address (optional):

   • You can set a Reply-To address where replies to your email will be sent, which can be different from the sending address.